Policies and Procedures

• Residence Hall Contract
• Room and Hall Changes
• Residence Hall and Roommate Assignment
• Private Rooms
• Roommate Consolidation
• Opening and Closing of Residence Halls
• Check-In
• Check-Out
• Damages
• Early Move-In
• Refund of Housing Fees
• Payment of Housing Fees
• Room Entry
• Withdrawal from the University
• Eviction from Housing due to non-payment of fees on the Student account
• Application Renewal / Room Re-Assignment (SHARP)
• Cancellation Policy
• Contract Appeals
• Email and Communication Practices
• Storage Policy
• Furniture
• Maintenance Requests
• Show All

Roommate Consolidation

The University may consolidate rooms to full capacity when vacancies occur and may move students to another room when such consolidations become necessary. Students who have not contracted for a designated single occupancy room, do not have a roommate, and have been requested to consolidate may either select another roommate, have another roommate assigned by the University, or change rooms. Any room change must be approved by the Assignments Office or Residence Hall Director and be completed within three days after notification to consolidate. If the consolidation has not occurred within this three-day period, the student may be relocated or will automatically be charged and legally obligated to pay the single room rate.

The roommate consolidation procedure is as follows:

• The Residence Director compiles a list of all residents without roommates within his/her hall at the end of Room Change Day.
• The Residence Director provides each resident on the list with an explanation of the consolidation policy and the names of other residents in the same situation.
• The resident has five (5) calendar days in which to declare the room private and agree to pay an additional 50% of the double-room fee, or voluntarily choose a roommate from the list of names and inform the Rresidence Director of the mutual decision to room together. This gives the resident an opportunity to find a roommate of his/her choice. Declaring a room private is based on space availability. Double rooms may not be declared as a single room in Ruby Hall, Griffis Hall, Hurst Hall, and Building 3.
• On the sixth day, residents who have not voluntarily moved together or declared their rooms private will be assigned a new roommate or a new room by the residence director based on each student's assignment priority number. Residents with low numbers may stay in their assigned rooms and residents with high numbers will be re-assigned.
• By the end of the seventh day, all remaining residents who have not consolidated will be charged the appropriate private-room fee.

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