Policies and Procedures

• Residence Hall Contract
• Room and Hall Changes
• Residence Hall and Roommate Assignment
• Private Rooms
• Roommate Consolidation
• Opening and Closing of Residence Halls
• Check-In
• Check-Out
• Damages
• Early Move-In
• Refund of Housing Fees
• Payment of Housing Fees
• Room Entry
• Withdrawal from the University
• Eviction from Housing due to non-payment of fees on the Student account
• Application Renewal / Room Re-Assignment (SHARP)
• Cancellation Policy
• Contract Appeals
• Email and Communication Practices
• Storage Policy
• Furniture
• Maintenance Requests
• Show All

Contract Appeals

Occasionally, extraordinary circumstances arise which make it difficult for a student to fulfill his/her contractual obligations. Such circumstances include, but are not limited to, sudden and severe financial hardship, sudden and severe medical diagnosis, or a suddenly developed family problem. The Department of Housing and Residence Life has established the Contract Appeals Process to determine if a specific situation merits release from the contract. It is the student’s responsibility to provide adequate documentation to support his/her reason for appeal. A student’s failure to provide adequate documentation may result in immediate decline of the appeal.

Housing contracts can be appealed by picking up a contract appeals form in Room 118 Herbert Hall, filling it out and returning it with the appropriate documentation to 118 Herbert Hall. An appointment with the Housing Appeal Review Committee will be scheduled. All appeals will be reviewed by the Committee, chaired by the Associate Director for Administrative Operations, or his/her designee, for adjudication. Any student who does not appear for his/her appointment with the Committee will forfeit his/her privilege to appear and will have his/her appeal adjudicated based on written documentation. Contract Appeals will incur a non-refundable $50 contract appeal hearing fee. Contract appeals will be reviewed each semester until the refund rate, per the University refund schedule, goes to $0. This is approximately the third week of September for Fall and second week of February for Spring.

If an appeal is granted, a $100 cancellation penalty will be assessed. Any refunds of fees will be based on the University refund schedule as established by the Controller’s Office. Refunds will be based on the date the student meets with his/her Residence Director.

Students denied a release by the Committee may appeal to the Student Housing Appeals Board. The Board is a standing committee reporting to the Vice President for Student Affairs. Board decisions are final.

Students dismissed from the residence halls for disciplinary reasons are not automatically released from the financial obligation of the housing contract. The student may appeal for release from the housing contract through the Housing Contract Appeals Process.

Top of Page